Membership Tools Cost Calculator

If you’re running memberships with stitched-together, fragmented tools, it might seem like you’re saving money, but the admin hours alone could be costing you more than you think.

Use our Membership Tools Cost Calculator below to get the full picture of what fragmented tools might be costing you.

Select the membership tools you currently use

Check each tool in your stack, adjust the monthly cost if needed, then calculate the estimated annual software and administration cost.

Use Tool Monthly cost
Organizing members
Microsoft Excel
Spreadsheet used for member records or reporting
Google Sheets
Cloud spreadsheet used for member records or reporting
Airtable
Lightweight database or workflow tool
Wild Apricot
Association management system
Glue Up
Association and event management platform
MemberClicks
Association management system
Salesforce
Enterprise CRM
Other member database
Enter your current monthly cost
Communications
Constant Contact
Email marketing platform
Mailchimp
Email marketing platform
Microsoft Outlook
Manual email and exported contact lists
Gmail
Manual email and exported contact lists
Other email platform
Enter your current monthly cost
Events
Eventbrite
Online event registration
Zoom
Webinar or virtual-event delivery
PheedLoop
Conference and event engagement platform
Whova
Conference and event engagement platform
Manual event tracking
Spreadsheets, forms, and manual registration
Other event platform
Enter your current monthly cost
Payments and billing
Stripe
Payment processor
Square
Payment processor
QuickBooks Online
Cloud accounting software
Xero
Cloud accounting software
Sage 50
Accounting software
Manual invoicing
Spreadsheets or manually created invoices
Other finance platform
Enter your current monthly cost
Professional development
LearnDash
WordPress learning platform
LearnWorlds
Standalone learning platform
BizLMS
Learning management platform
Manual tracking
Spreadsheets, certificates, and transcripts
Other LMS or CE platform
Enter your current monthly cost

Default software costs and administration-time assumptions are editable planning estimates. They are intended to support comparison, not serve as vendor quotes or research findings.

Your estimated annual tool-stack cost

This estimate combines the software costs you selected with the recurring staff time commonly required to manage disconnected tools.

Estimated annual software cost
$0
Selected monthly software costs multiplied by 12.
Estimated weekly admin time
0 hrs/wk
Estimated recurring time spent exporting, updating, checking, and reconciling information.
Estimated annual staff-time cost
$0
Weekly admin hours x 52 weeks x your estimated hourly staff cost.
Estimated annual operating cost
$0
Annual software cost plus estimated annual staff-time cost.
Separate membership tools can create costs beyond their subscriptions. Repeated exports, reconciliation, duplicate data entry, and knowledge stored in individual staff workflows can increase the operating burden over time.

Talk through your current membership operations

Explore whether a purpose-built association management system with deeply integrated modules and a shared data model could reduce duplication and reconciliation work.