Canadian Membership Management Software
Proudly Canadian Membership Management Software, Built for Associations and Nonprofits
Member365 helps Canadian associations and nonprofits run membership with more clarity, steadier processes, and fewer workarounds, allowing you to focus on what matters: your members.
Michelle Mackenzie, Executive Director, Ontario Municipal Human Resources AssociationA Better Way for Canadian Associations to Manage Membership
Discover how Member365 helps associations and nonprofits reduce manual work, improve reporting confidence, and deliver a consistent experience for staff and members.
Connected to the Canadian Association Sector
Member365 is proud to be a member of the Canadian Society of Association Executives.
The Integrated Membership Management Software that Canadian Associations Trust
Choose a Canadian platform that helps your association or nonprofit run membership more consistently, with Canadian ownership, Canadian hosting options, and communication tools that fit Canadian organizations
Michelle Welch, Event and Member Services Administrator, Alberta Veterinary Technologist Association
Robin Hoyle, Executive Director, Pain SocietiesCase Studies
See How Member-Based Organizations Like Yours Succeed With An Association Management System
Professional associations & nonprofit organizations trust Member365 to streamline operations, boost member engagement, and drive growth. Explore real case studies from membership organizations that made the switch.
Canadian Member Software Pricing
Flexible Pricing in CAD, Starting at $299/month + Setup
Most platforms make you pick a package before you know what you actually need. Member365 does it differently. We work with you to understand your organization and recommend a setup that fits, with pricing in CAD and room to grow over time.
A quick conversation helps us understand what you’re looking for so we can build a quote that reflects your actual needs, not guesswork.
J.T. Morris, Managing Director, Orpheus Musical TheatreAll-In-One Membership Management Software
Start your Evaluation & Discover a Better Way for Canadian Organizations to Run Membership
Book a personalized demo to see how Member365 helps associations and nonprofits reduce manual work, improve visibility, and create a more consistent experience for staff and members.
Membership Management Software FAQ
Managing memberships can feel complex, but Member365 makes it easy. Here are answers to common questions about payments, migration, security, and integrations.
The platform is ideal for professional and trade associations, chambers of commerce, nonprofit organizations, and other member-based organizations.
Moving your member data to Member365 is a guided, step-by-step process to ensure accuracy and a smooth transition.
- Customize Your Data Fields — We configure Member365 to support all required fields, including custom data unique to your membership levels.
- Prepare Import Templates — You receive tailored templates to format your existing data for seamless migration.
- Map & Validate Data — Our team reviews and maps your data, ensuring accuracy and resolving discrepancies before import, including membership status.
- Data Import & Quality Check — We carefully import and verify all member records to maintain data integrity and smooth member renewals.
- Final Review & Adjustments — We conduct a thorough post-import check and make necessary refinements.
- Ongoing Support & Training — Our team provides hands-on training and troubleshooting to help you get the most out of your data.
With this structured approach, we ensure your transition to Member365 is efficient, secure, and stress-free.
Yes. Member365 offers pricing in CAD, with plans starting at $299 CAD/month.
Yes. Member365 is proudly headquartered in Ottawa, Ontario, and serves associations and member-based nonprofits across Canada.
Yes. Member365 is platform-agnostic and easy to integrate with your external website–whether you use WordPress, Wix, Squarespace, or any other website builder. You can embed forms, portals, and payment links directly into your site to create a seamless experience for your website visitors without needing custom software development.
Most organizations launch Member365 in just 30 days with our guided onboarding process. Here’s what to expect:
Kickoff & Onboarding — Your Success Coach helps set up membership tiers, contact information records, and online payments.
Data Migration & Payment Setup — We import member data and integrate your credit card processor (Worldline, Stripe, or Authorize.net).
Member Portal & Community Management — We tailor your member portal and directory to match your branding.
Training & Go-Live — Personalized training sessions ensure your team is ready, and we assist with website integration & member onboarding.
Total Time Commitment: ~10-20 hours over 4 weeks for a launch.
With expert guidance at every step, your organization can be up and running in one month–without the hassle.
Member365 ensures robust data security within its membership management software. For detailed information, refer to the full security article on the Member365 Help Center: Member365 Security.
In summary, Member365 employs multiple layers of security to protect member data, including:
- Data Encryption: All sensitive data is encrypted during transmission to prevent unauthorized access during data transfer.
- Access Control: Robust access control mechanisms are in place to ensure that only authorized personnel can access specific data, with role-based permissions to restrict access as necessary.
- Regular Security Audits: Member365 conducts regular security audits and vulnerability assessments to identify and mitigate potential risks.
- PCI Compliance: The platform complies with PCI compliance regulations, ensuring that handling credit card data meets industry standards.
For more detailed information, visit the Member365 Security article.
Member365 supports Worldline (preferred), Stripe and Authorize.net for secure credit card payment processing.
For specific details on setting up accounts with each provider, please refer to the following resources:
- Worldline: Get in touch with Member365. We will introduce you to our Account Manager who will help you with the application process.
- Stripe: Visit Stripe’s sign-up page and follow their onboarding process.
- Authorize.net: Follow the steps outlined on their website to create and configure your account.
Once configured, you can seamlessly process membership fees, event payments, and more through Member365.
Yes. Member365 can support organizations serving members across provinces, chapters, and regions, with shared data and the structure needed for more complex member operations.
Member365 supports CASL-aligned email practices for Canadian associations. As with any email platform, each organization remains responsible for its own compliance policies and communication practices.
Yes! Member365 offers a free trial so you can explore the platform firsthand & in real-time. You’ll get access to key features like email marketing tools, membership CRM, online store, and event management–giving you a great opportunity and a clear picture of how it can support your organization before you commit. Get in touch with us to discuss your specific needs.
Yes. Your organization owns its data. Member365 supports secure hosting and data management, but control of your data remains with you.
Yes. Member365 can support bilingual member-facing content in English and French across key parts of the member experience. However, support and onboarding are provided in English.
Integrating your membership management software with other applications and mobile apps is a seamless process with Member365. Our platform supports various integrations to enhance your operational efficiency and streamline your workflows. Here’s how you can integrate your membership management software with other applications:
Integrate via Zapier
Member365 leverages the power of Zapier, a leading automation tool that connects your membership management software with over 5,000 applications. Whether you need to sync data with your CRM, automate email campaigns, or manage event registrations, Zapier makes it easy to set up automated workflows without any coding. By connecting Member365 to Zapier, you can automate repetitive tasks, improve data accuracy, and save valuable time.
Utilize our RESTful API
For more advanced integrations, Member365 offers a RESTful API. The API allows developers to build custom mobile apps and extend the functionality of the membership management software to meet specific business needs such as connecting with external communication tools.
Benefits of Integration
- Enhanced Data Synchronization: Keep your data consistent across multiple platforms by integrating your membership management software with other critical business applications.
- Automated Workflows: Automate routine tasks and reduce manual data entry, freeing up time for more strategic activities.
- Custom Solutions: Develop tailored solutions that align with your unique business processes and requirements.
By integrating Member365 with other applications via Zapier and our RESTful API, you can create a connected ecosystem that drives efficiency and enhances member experiences. Start integrating today and unlock the full potential of your membership management software.
Yes. Member365 can automatically generate digital member cards with your organization’s branding and member details. Members can access and download their cards through the member portal, so you don’t have to manage printing or mailing manually. This saves your team time and ensures every member has an up-to-date card ready when they need it.
J.T. Morris, Managing Director, Orpheus Musical TheatreBuilt to Help Canadian Associations Launch with Confidence
Member365 gives Canadian associations and nonprofits structured onboarding, practical guidance, and ongoing support, so your team can move forward with more clarity and fewer surprises
Organize Your Member Data
Work with our team to prepare your contact records, map key fields, and bring the right data into Member365 with a clear plan
Shape Your Member Experience
Set up your member portal, member journeys, and access rules in a way that fits your organization and how your members engage
Apply Your Branding
Bring your organization’s brand into your portal, emails, forms, events, and member-facing touchpoints for a more consistent experience
Launch in a Way That Fits Your Team
Go live with the right foundation in place, with guidance on rollout, training, and next steps for your staff and members
